tutors

TutorHQ
this is the whole problem
For independent tutors & homeschool teachers
You know how the session went. The parent doesn’t.
Families don’t quit because the tutoring stopped working. They quit because nobody told them it was working. TutorHQ closes that gap in about forty seconds a session — and runs your schedule and invoices while it’s at it.
Students and parents never pay. Tutors get 30 days, no card up front.
TutorHQ doesn’t process ESA or scholarship funds — those stay in your state program’s dashboard.
This week with Maya
Thursday
▣
Algebra I · Thursday 4:30pm
Same slot next week · 15 min buffer before Jordan
✎
Homework: practice set 3.2
10 min/day · logged 4 of 5 days
✉
Recap sent to Mom
“She set up three multi-step problems on her own today — that’s new.”
↑ she opened it in 4 minutes
every week, same five things
The weekly loop
Teach, assign, track, recap, get paid.
The value of a session shouldn’t stop at the end of the hour.
Scheduling that ends the text-message ping-pong
Recurring sessions, buffers between students, make-up credits when someone cancels at 8pm. Syncs both ways with Google Calendar.
Homework that doesn’t evaporate
Assign work with a worksheet and a daily minute target. Students log time. You walk in already knowing who actually did it.
A recap in under a minute
Pick a starter, change two lines, send. What improved, what to do at home, what’s next — in words a parent can read without a glossary.
Parents in the loop, not in your inbox
They get their own login: upcoming sessions, recaps, progress. Quiet hours mean the 11pm question waits until morning.
Invoicing for families who pay you directly
Stripe, or just your own Zelle and Venmo details on a proper invoice. Late-cancel fees if your policy has them.
everyone asks this first
Using ESA or scholarship funding?
If your families pay through a state education savings account — Florida’s Step-Up / PEP, Texas Education Freedom Accounts, or similar — you already get paid through that program’s own dashboard.
TutorHQ doesn’t touch that money and doesn’t need to. It handles everything around it: the schedule, the plan, the recap, the parent relationship. For families who pay you directly, invoicing is built in.
why not a spreadsheet?
What’s actually different
Most tutoring software is a filing cabinet.
This one is built around the person paying you.
Parents get their own login
Not a PDF you export and email. An account where progress accumulates and is still there in March, when they’re deciding whether to keep booking.
Works on whatever they own
Web, Android, iPhone. No parent is shut out because of the phone in their pocket.
Se habla español
The whole thing runs in Spanish, French and Portuguese — including everything the family sees.
Built for accommodations
Recap starters for pacing, supports, and what’s working. A lot of tutoring is exactly that work.
seriously, just one
Start with one student.
Add a student, schedule a session, send one recap. If it hasn’t saved you time by the end of the first week, you’ve lost nothing.
Cancel from the settings page in two taps.
TutorHQ · tutorhq.app
Scheduling, session recaps, homework tracking and invoicing for independent tutors and homeschool teachers.